Smart Facilities Management
Real-time operations.
For every facility, every team.
Scan a tag, report an issue, route it to the right team — and get proof it's done.
Real-Time Visibility
Dashboard shows zone health at a glance. No more wondering if the morning shift cleaned the locker room.
Effortless Staff Workflow
Your team doesn't need another complicated system. One tap to log work, report issues, or mark something resolved.
Proof of Work
When a team resolves an issue, they attach photo or note proof. Managers see it instantly. Everyone is covered.
The Problem
The silent killers of member retention
Your members won't tell you the locker room was dirty.
They just won't renew. Every facility issue you don't catch costs you in:
- Lost revenue — A $50/month member who leaves over cleanliness is $600/year gone
- Wasted time — Chasing down staff or contractors to verify work gets done
- Blind spots — Not knowing what's wrong at 2am when no one's on site
- Reputation damage — One bad visit is forgiven; three and they're checking competitors
The average gym loses 30% of members annually. Facility issues are a top-3 reason why.
30%
annual member churn
26:1
silent to reported
$600
lost per churned member
How It Works
From first scan to resolved — in minutes.
01
Deploy
Place QR or NFC tags in key zones. We handle the setup — no IT required.
02
Report & Route
Members or staff tap a tag to report an issue. CleanScan routes it to the right team — internal staff or contracted service provider — automatically.
03
Resolve & Prove
The assigned team resolves the issue and logs proof (photos, notes). Managers see resolution in real time. Both sides have a record.
Features
Built for operations that can't afford to miss anything.
Real-Time Visibility
See what's happening right now — not yesterday's report
Live status for every zone. Instant issue notifications.
Pattern detection so you can prevent issues before they repeat.
Staff Workflow
Make their job easier, not harder
Works on any smartphone or browser.
No downloads required.
Locker Room A
Clean
Pool Deck
Issue
Reception
Clean
Gym Floor
Clean
Member Trust
Turn transparency into retention
One-tap reporting, fix problems before they become cancellation reasons.
nowNew Issue: Mess reported in Men's Locker Room
Operational Insights
Stop reacting. Start optimizing.
CleanScan shows you patterns so you can prevent issues. “Issue spike at 5pm? Shift one cleaning to 4:30.”
Proof of Work
Close the loop between dispatch and done
Staff attach photo or note proof at resolution. Managers see it instantly. Contractors share it with clients. Timestamped — no disputes.
Use Case · 24-Hour Gyms
Finally, a solution for unmanned hours
24-hour and unstaffed facilities have a unique problem: issues happen when no one's watching. A member scans, you get a text, the problem gets logged, and your service team gets notified — automatically.
- Members can report issues any time, even at 3am
- Staff and contractors get notified immediately (even off-site)
- Every issue is logged with timestamp and location
- Prove you're responsive, even during unmanned hours
Industries
Built for the spaces people actually use.
Gyms & Fitness CentersTrack every zone, every shift.
Track locker rooms, equipment areas, and high-traffic zones. Perfect for 24-hour and multi-location operators.
Property ManagementSimplify vendor accountability.
Connect residents, vendors, and in-house teams across every building. Issues get routed, not lost.
Corporate OfficesMaintain professional standards.
Connect your facilities team and contracted cleaning crew in one system. Every floor, every shift, accounted for.
Universities & CampusesManage large, distributed teams.
Manage custodial teams, student-reported issues, and contracted service providers — all in one place.
Healthcare & ClinicsCompliance starts with visibility.
Documented cleaning logs and photo proof help you stay ahead of inspections and maintain safe environments.
Hotels & HospitalityGuest experience runs on clean.
Issue reporting from any room or common area. Housekeeping workflows that close the loop before the next check-in.
Retail & Shopping CentersKeep every space guest-ready.
Coordinate custodial staff across floors, entrances, and restrooms. Real-time status without the radio chatter.
For Service Teams
Manage every client site. Prove every job.
Managing multiple client sites without a unified system means flying blind. CleanScan gives your team one platform to manage every site, prove every job, and retain every client.
Multi-site dashboard
See all your client locations from one view. No more switching tabs or chasing down status updates.
Proof of work, built in
Photo and note attachments at resolution, automatically logged and shareable with clients.
Team management
Assign staff to specific zones or facilities. Track performance across sites.
Who It's For
One platform. Every role.
Facility Managers
Stop micromanaging. Start improving.
- See all zones from one dashboard
- Catch problems before members complain
- Know who did what, when, without asking
- Connect internal staff and contractor teams
- Historical data for smarter decisions
Contractors
Win clients. Prove your work. Grow your business.
- Multi-site operations view across all client facilities
- Photo proof attached at every resolution
- Team assignment and performance tracking
- Client-facing reporting to demonstrate value
- Get invited by clients or bring your own
Staff
Get credit for the work you do.
- Log tasks in seconds — not paperwork
- Timestamped proof of your work
- Know exactly where issues are routed
- Less micromanaging, more respect
- Works on the phone you already have
Members
Your feedback actually gets heard.
- Report issues in 10 seconds
- See that action is being taken
- Optional notification when resolved
- Cleaner facilities, better experience
See what's happening in your facility. Right now.
Join the facilities and service teams that stopped guessing.
- No credit card required
- Setup in under 30 minutes
- Cancel anytime